Head of Administration

To provide administrative support and ensure the overall procedure and service of the project are functioned in smoothness, effectiveness and productiveness.

• Steer the fleet of office vehicles, i.e. vehicle arrangement, repair maintenance, insurance, yearly inspection, monthly car report etc.
• Oversee the monthly standby & shift schedule for all drivers.
• Monitor and take action for taxi expenditure for employees and shift employees, i.e. call center agents, billing etc.
• Monitor office security for Head Office and all Smart Shops and provide leadership, advice to security guards, i.e. parking arrangement, building checklist etc.
• Oversee and Manage office maintenance, i.e. repaint office wall, repair broken chairs, lighting, restroom, etc.
• Monitor office supplies expenses, i.e. stationery, drinking water etc.
• Oversee the office cleaning to ensure the office environment is neat and clean.
• Involve in safety project, i.e. CCTV cameras project, Access Control etc.
• Oversee and frequently follow up Receptionist routine tasks.
• Liaise with local authorities/government institution mainly Fire police for company purposes.
• Handle with sub-tenants, i.e. electricity bill, monthly payment etc.
• Oversee postpaid bills arrangement & Delivery process.
• Check and control on all offices and shops maintenance report and provide solution on top of the executor.
• Follow up and push the construction tasks to meet the timeline.
• Monitor air-ticket booking; passport & visa arrangement; international hotel booking etc. for employees upon required.
• Monitor other tasks related to hotel booking and other necessary documents for Axiata Group members.
• Set up strategy for both Fleet & Facilities function to ensure the up-to-date process to support other departments flexibly.
• Set up organization’s policy development upon requirement, i.e. Vehicle policy; Do(s) and Don’t(s) while driving rule; Access Card Policy etc.
• Set up Risk Assessment for the department.
• Monitor the expenses record of all business travel both National and International to overview for the next year budget plan.
• Provides administrative support to the Manager and other relevant departments as required.
• Actively communicate within team and other departments in a cooperative and good will man-ner through all possible communication means.
• Participates in management and other relevant meetings.

Job requirements

• Master degree in Business Administration or relevant knowledge
• Excellent in English and Khmer language both spoken and written
• Minimum 10 years experience in Administration tasks
• Good interpersonal skills and proven ability to work well in a team environment
• Good Presentation skills
• Proficiency in computer skills, MS office, E-mail etc.
• Able to work under pressure

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